How Electronic Transcripts Benefit Tertiary Institutions

Friday, 2016/04/01

Rummaging through piles of academic records in search of one belonging to a particular student -who might have graduated a million years ago- is every Registry staff’s nightmare. For students in public institutions in Nigeria, the probability of getting this done in time usually comes with the cost of extra time because of obsolete filing systems coupled with the high volume of student entry and turnout. This is however not to say that private universities aren’t caught up in this problem, though they might find it slightly easier to manage than their public counterparts.

A few years back, before the e-transcript digitizing revolution, most institution stored student records in paper form, usually in large, disorganized filing rooms with poor filing. Sometimes, these fling rooms were so poorly preserved that they gave rise to more problems such as organic decomposition of record papers, mold and rodents infestation. It is however important to note that this inefficiency was not to be entirely blamed on the tertiary institutions, because the large volume of students attending these institutions made it virtually impossible to keep to properly manage individual records. Imagine the clutter that would have been?

Due to this inefficiency in storage, access and processing, it became imperative for educational institutions to create a students’ record keeping system that was not only more efficient, but also one that wasn’t so negatively influenced by the passage of time. After years of research coupled with the necessity to preserve students’ records, the Electronic Transcript Management System was birthed. Since its development and evolution, tertiary institutions in advanced countries such as USA, Canada and Institutions in Europe etc. have embraced this system as their only means for storage and transfer of students’ academic records. Though slower to catch on, developing countries such as Nigeria are now getting more attuned to the importance of this digitized system, and with the help of The Electronic Transcript Exchange and Degree Verification System for Nigeria platform (ETX-NG), it is fast becoming a reality.

ETX-NG is a premium transcript management service with a mission to create a centralized electronic transcript exchange platform for all institutions in Nigeria. It was founded to remove the clutter of inefficiencies involved in managing paper-based student records in Nigerian Institutions. In addition to digitizing and converting paper-based students’ records to electronic format, ETX-NG also offers electronic transcript ordering and delivery options, as well as certificate authentication services for such institutions.

Currently, 17 institutions in Nigeria which include Babcock University, Obafemi Awolowo University (OAU), University of Benin, Igbenedion University,  Baze University, Umaru Musa Yar’Adua University etc. have successfully bought into ETX-NG digitization platform with more looking to join the network. For these institutions, the benefits derived from adopting ETX-NG’s advanced technology seem unquantifiable. Students in these tertiary institutions find that transcript order requests are processed more quickly and at a cheaper rate,  Staff find that they have more time to channel their skills more productively and these tertiary institutions benefit by generating extra income through the utilization of a more efficient method of record keeping and processing.

Looking to the future, ETX-NG hopes to work with at least 100 tertiary institutions in Nigeria in five years, and legitimately earn the title of largest automated transcript management and verification network system in Africa.



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